E - Using Resources

 

These units are about how you as a manager use resources within your area of work.

Unit E Summary

 


 

 

 

 

New Units added in September 2007:

E8.     Manage physical resources

E9.     Manage the environmental impact of your work

E10.    Take effective decisions

E11.    Communicate information and knowledge

 

UNIT E1 - Manage a budget

This unit is about having ownership of and being responsible for a budget for a defined area or activity of work. It initially involves preparing, submitting and agreeing a budget for a set operating period. It also involves monitoring actual performance against the agreed budget and taking necessary action in response to identified variances and any unforeseen developments.

 

UNIT E2 - Manage finance for your area of responsibility
This unit is about managing finance in order to achieve the stated objectives for your area of responsibility. It involves developing and agreeing a master budget for your area and using this to monitor evaluate and control performance and take action to deal with identified variances. 
  
Delegating responsibility for budgets for clearly defined activities is a key aspect of this unit. 
  
The ‘area of responsibility’ may be, for example, a branch or department or functional area or an operating site within an organisation.

 

UNIT E3 - Obtain additional finance for the organisation
This unit is about identifying the need for and obtaining additional finance to fund the organisation’s proposed activities. The organisation may already be generating some surplus income through the ongoing supply of its products and/or services. This may be insufficient, however, to fund activities such as investment in new equipment or proposed changes to products and/or services and it is in instances such as these where additional finance might be required. 
  
A key aspect of this unit is identifying types of finance and funding providers which are appropriate to the particular needs of the organisation. 
  
Whilst you would be expected to draw on the expertise of financial specialists, you are not expected to be a financial specialist yourself. 
  
For the purposes of this unit, an ‘organisation’ can mean a self-contained entity such as a private sector company, a charity or a local authority or a significant operating unit, with a relative degree of autonomy, within a larger organisation.

 

 

UNIT E4 - Promote the use of technology within your organisation

This unit is about your role in making sure that the organisation gets the technology it needs and uses it in the best way possible. Technology might mean information or communications technology, equipment, machinery and so on. It does not necessarily mean using complicated technology or the latest invention. Instead it is about assessing the use of technology and improving it, which might mean making better use of what is already in place or even shifting to a lower-tech solution if that is appropriate. 
  
You are not expected to be a technology specialist but you would be expected to be able to work with specialists as appropriate. 
  
For the purposes of this unit, an ‘organisation’ can mean a self-contained entity such as a private sector company, a charity or a local authority or a significant operating unit, with a relative degree of autonomy, within a larger organisation.

 

 

UNIT E5 - Ensure your own actions reduce risks to health and safety

Fundamental to this unit is an understanding of the terms "hazard" and "risk". They have been defined overleaf and it is VERY IMPORTANT that they are understood before undertaking the Unit.

 

UNIT E6 - Ensure health and safety requirements are met in your area of responsibility
This unit is concerned with managing the overall health and safety process in your area of responsibility. It is intended to go beyond meeting health and safety legislation and move towards a situation where health and safety considerations are firmly embedded in the planning and decision making processes and the ‘culture’ of your area of responsibility. 
  
The ‘area of responsibility’ may be, for example, a branch or department or functional area or an operating site within an organisation.

 

 

UNIT E7 - Ensure an effective organisational approach to health and safety

This unit is concerned with leading the overall approach to health and safety in your organisation. There are numerous benefits arising from a effective organisational approach to health and safety, including; 

  • contributing to the well-being and productivity of all the people who work for the organisation
  • decreasing the risk of injury and ill-health to people who work for the organisation and others
  • improving reputation of the organisation in the eyes of customers, 
    suppliers and other stakeholders
  • ensuring your organisation meets legislative requirements thus 
    minimising the likelihood of prosecution and consequent penalties.   

For the purposes of this unit, an ‘organisation’ can mean a self-contained entity such as a private sector company, a charity or a local authority or a significant operating unit, with a relative degree of autonomy, within a larger organisation.

 

 

UNIT E8 - Manage physical resources

This unit is about ensuring the availability of the physical resources (equipment, materials, premises, services and energy supplies) required to carry out planned activities in your area of responsibility. It involves identifying the resources required, making the business case to obtain these resources, planning how they will be used effectively, efficiently, safely and securely, monitoring resource use and taking corrective action, if required.

 

 

UNIT E9 - Manage the environmental impact of your work

This unit is about managing work activities and resources in your area of responsibility in order to minimise the negative impact – and maximise the positive impact – they may have on the environment.

It involves organising work activities and the use of resources efficiently, understanding their impact of the environment and finding ways to reduce their negative and increase their positive impact. You may need to seek advice from environmental specialists when carrying out this function.

 

 

UNIT E10 - Take effective decisions

This unit is about taking sound decisions based upon a valid analysis of the best available information. Managers at all levels need to take decisions within their area of responsibility and authority. This unit provides a structure for taking decisions that meet defined objectives and are consistent with a broader framework of values, policies and guidelines.

 

 

UNIT E11 -  Communicate information and knowledge

This unit is about communicating information and knowledge to a wide range of people. Effective communication requires a good understanding of the people you are communicating with, their needs, motivations and ways in which they prefer to communicate. It also requires careful planning, the use of a variety of techniques to retain people’s interest and attention, and flexibility to adapt the communication in response to feedback and ensure people have received and understood the information and knowledge.